AIM OF THE COURSE

The aim of this short course is to equip participants with advanced knowledge and technical skills on electronic records management (ERM) and digitization processes. This is a perfect learning opportunity to introduce participants on how to set up functional records management systems, implementing electronic records management systems, and acquisition of electronic records management systems and its digitization process.

LEARNING OUTCOMES

Upon successful completion of the course, participants will be able to:

1. Describe the importance and benefits of electronic records management in modern organizations.
2. Outline the key stages involved in setting up a functional records management system.
3. Implement basic ERM tools and technologies in a simulated or real-world context.
4. Digitize and organize records in accordance with recognized standards and procedures.
5. Recommend suitable ERM systems based on organizational needs and infrastructure.
6. Demonstrate the ability to manage electronic records throughout their lifecycle.
7. Apply ERM principles to improve information accessibility, security, and compliance within their institutions.

COURSE CONTENTS

       i.         Introduction to Records Management

     ii.          Regulatory Frameworks for Records and Archives Management

    iii.         Keyword Filling System

    iv.         Introduction to Electronic Records

      v.         Electronic Record Keeping Systems

    vi.         Electronic Records Management Software

   vii.         Organizing and Controlling Current Records (Handling Current Electronic Records)

 viii.         Preservation of Electronic Records

    ix.         Appraisal and Disposal of Electronic Records

      x.         Digital Archiving

DURATION: 5 days from 13^th to 17^th April 2026 at Mbeya University of Science and Technology (MUST)    

TARGET GROUP: Records Management Officers, Records Managers, Archivist, Records Management Assistants, Information Professionals, Secretaries and Office Attendants.

COURSE FEE: The course fee of TZS 500,000/= covers costs of facilitation, training materials (stationery and other consumables), venue, refreshments and meals during sessions.    

MODE OF PAYMENT: Control number provided upon confirmation. Confirm your participation before 5^th April 2026  

AWARDS: Certificates will be awarded upon successful completion of the course

PLEASE CONTACT

Head of Department: nabahani.hamadi@must.ac.tz  0718 083 001

Training Coordinator: david.ruvugo@must.ac.tz  0746 124 622

COURSE FACILITATORS

Professor Evans F. Wema                                                      

Associate Professor                                                            

Information Studies and Technology                                

University of Dar es Salaam                                  

Ms. Leah S. Makiria   

Assistant Lecturer                                      

Information and Records Studies          

Mbeya University of Science and Technology